How to Save Gmail Emails to Flash Drive – All / Single

Save Gmail Emails to Flash Drive

July 13th, 2022 ~ Gmail Tips ~ 5 Minutes Reading

Looking for a way to Save All Gmail Emails to Flash Drive or maybe only a few important ones? Regardless of the number, we will guide you through several methods for saving Gmail emails to flash drive.

But first, why do you want to do so? Let’s take a look at that…

Why do you Save Emails from Gmail to Flash Drive?

There are many reasons to move Gmail email to flash drive. Some reasons are given below:

  • You need to view your emails without the internet.
  • As a backup, you want to save your emails from Gmail.
  • You need to access the data in a specific email client and hence, require a format like Gmail to PST, MBOX, etc.

Whatever your reason, you need to move your Gmail data into Pen drive, USB drive, flash stick, and other external drives. Some users will save individual emails while others want all the mailboxes inside the flash drive with no restrictions. Well, we have covered them all below.

Three Different Ways for Saving Gmail Emails to a Flash Drive

#1 Copy Single Emails from Gmail to Flash Drive

  • Firstly, log in to your Gmail account.

    Login Gmail account

  • Secondly, open any email that you want to save into a Flash drive.

    click on single Gmail email to flash drive

  • Press three dots on the upper right corner and select download message from the drop-down menu.

    click on download mesage

  • Then, choose a path of the Flash drive where you want to save and then hit on the Save tab.

    save Gmail email to Flash Drive

This method saves individual emails to EML format on your drive. You can open EML files for free in multiple applications without any problems.


These steps only work for few emails, if you want to move batch email from Gmail to flash drive, then you need to follow our next two methods.

#2 Download Entire Mailbox Data from Google Takeout to a Pen Drive

Downloading entire Gmail data is easy with Google Takeout.

For this, you need to export data from Google takeout and download the MBOX file that contains all your Gmail emails. This information is provided in the blog – Import Emails from Google Takeout to Outlook PST.

Once you obtain the Zip file from Takeout, decompress it to find the MBOX file. Move this file to flash drive as you now have your entire Gmail mailbox data saved in this file.

You can open MBOX files on any OS with several free applications.

#3 Configure in an Email Client to Save Gmail Emails to a USB drive

This method also allows you to save Gmail emails to flash drive. You must first configure your Gmail account in an email client.

We have utilized MS Outlook email client for this as we will get the emails in a PST file. You can use other email clients as per your requirements.

After configuration, copy the database PST file to a pen drive, thumb drive, or flash drive. Let’s get started with the procedure.

I. Firstly, check your Gmail Account Settings

  • Open your Account in Gmail and then click the gear icon.
  • Choose the “Settings” option.

    click on setting option

  • After that, press the “Forwarding & POP/IMAP” button.

    click on POP/IMAP setting

    II. Run to the POP Download Section:

  • Choose the “Enable POP for all Mail” option.
  • After that, select the “keep Gmail’s copy in the inbox” option.

    save single Gmail email to flash drive

  • Press on the “Save Changes” tab.

This setting allows Gmail to keep a copy of your data in its server even if an email client uses POP protocol to access your account.

III. Then, Add a Gmail account in Microsoft Outlook

  • Run to the Control Panel then click the category option on the top right corner >> choose small icons.

    control panel to download single Gmail email

  • Click on Mail (32-bit) option.

    save Gmail emails to Flash drive

  • Press the Show Profile option.

    Gmail email to flash drive

  • Press on Add >>type profile name >>OK.

    create new profile

  • A new window will open, select “Manual setup or additional server type” and hit the Next tab.

    manual set to Gmail email

  • In Choose service, select the POP or IMAP option, and then click Next.

    select POP and IMAP option

  • Fill in required details like your name, email address, and others, then click the More Setting option and hit the Next tab.

    fill more setting to save Gmail email to Flash drive

  • Check SMTP option, In Outgoing Server option.

    set Outgoing server

  • Click on the Advanced button, automatically set port number in POP3 (995), check SSL.
  • In the SMTP option, entre “465” for SSL and “587” for TLS. And then click OK tab.

    POP and IMAP Port no.

  • For the configuration click the “Next” tab >> Finish.

    complete setup to save Gmail emails

Once configuration is done, wait for all Gmail emails to synchronize on your email client.

IV. Manually Saving Gmail Emails to Flash Drive

  • Open Outlook application, then go to File tab >>choose “Open & Export” from the left side of the panel.
  • Then press the “Import/Export” option.

    click on Import / Export tool

  • Choose the “Export to File” option and hit on the Next tab.

    save Gmail email to PST

  • Press Outlook data file (.pst) and click the “Next” tab.

    click on PST option

  • Select your email account or a particular folder like Inbox as per your requirements.
  • Press Next.

    export Gmail email to Flash drive

  • Select the path and click the Finish tab.

    import Outlook data

  • See the resulted file where you saved, your Gmail data is now present in this file.

    Import Gmail emails to PST

After this process, to save your Gmail emails to a flash drive, connect your USB flash drive to your computer. Then, copy the PST file and paste it into the flash drive.

Final Words

In conclusion, we have explained three methods to save Gmail emails to a flash drive, USB drive, Pen Drive, and so on. You can select any method as per your requirement.