How to Export Gmail Emails to PST File?

export gmail emails to pst

September 13th, 2022 ~ File Management Tips ~ 4 Minutes Reading

Export Gmail Emails to PST File: As we all know that Gmail is the most widely used email provider in the world. Using the Google Takeout service, users may quickly and simply create a backup of their Gmail account in the MBOX file format.

On the other hand, we can say that Outlook becomes a desktop-based competitor for Gmail email clients. Outlook provides multiple advanced features to its users. Because of these advanced features continuously Gmail users are converting their emails to PST format.

However, directly exporting Gmail emails to a PST file is not possible. But no need to worry, we will guide you through two free methods to help you save Gmail emails to a flash drive, external hard disk, or your local computer in PST file format.

Reasons to Import Email to Gmail from PST File

Creating a backup of your Gmail inbox and converting it to an appropriate Outlook PST file may be useful in the following situations:

  • Whenever the user completely deletes their Gmail account. Next, before removing the account and cleaning up Gmail, save a copy of Gmail information to PST on-premise.
  • The necessity to export information from your Gmail account to an Outlook application arises.
  • The most frequent purpose for this is to protect Gmail emails from being lost in the event of a catastrophic data loss scenario.
  • Whenever a worker departs, back up their Gmail data in a PST file. After all, PST is importable and accessible in any MS Outlook version

So, now that you have a better grasp of why users want to export Gmail emails to PST format is advantageous, let’s take a look at possible solutions.

Free Manual Methods to Export Gmail Emails to PST Format

Here we will explain to you the two manual methods to transfer Gmail emails to PST files. Both methods are mentioned below:

Method 1: Configure Gmail Account in Outlook

  • Step 1: Open Microsoft Outlook and click on the File tab>>Add Account.

    Open the Microsoft outlook

  • Step 2: Now enter the login details of your Gmail account>>Connect.

    click on file tab

  • Step 3: Gmail is now configured in Outlook. We will now export Gmail emails using the built-in export feature.
  • Step 4: From the File tab in Outlook, choose the “Open & Export” >> “Import/Export” icon to export Gmail emails to PST.

    from file tab choose “open & export” icon

  • Step 5: Select “Export to a file” and press the Next button.

    Choose “export to a file”

  • Step 6: Now choose “Outlook Data File(.pst)” and the Next icon to export Gmail emails to PST.

    choose “outlook data file(.PST)” ” option

  • Step 7: Choose the Gmail account you want to export in PST format and click Next to continue.

    Choose the account to conversion

  • Step 8: Provide the desired location to save the output file and click Finish.

    Provide the desired location to save the converted file

Method 2: Export Gmail Emails to PST File by using Google Takeout

Important Note: In this procedure, you will not get a direct way also this process is lengthy. Because here firstly we will export data from the Gmail account, then convert the mailbox to a PST file. Follow the steps given below:

Step 1: Export Gmail Emails Using Google Takeout

  • Log into your Gmail account for Google takeout (https://takeout.google.com/settings/takeout?)
  • Deselect All and Choose the Mail option.
  • Press on the Next icon and choose the file type between the ZIP or .tgz.
  • Now, in the Delivery Method choice to choose Select Download via Email.
  • Press the “Create Archive” button to export Gmail emails to PST.
  • Now, wait for Google to send you a link in your inbox.
  • Open the email and press the Download button.
  • Now you can download the Gmail emails.

After you decompress the ZIP or TGZ file, you will get the emails in MBOX file format.

Step 2: Convert Obtained Gmail Data to PST

After you have received an MBOX file, you will need to convert this MBOX file. Read out another blog post to learn how to Convert MBOX File to a PST File.

Limitations of the Manual Methods

  • One wrong step will lead to errors.
  • Not easy for non-technical users.
  • While executing the Takeout procedure you need patience as it may take quite a few hours or even days to get your data from Google.

automatic-solution-for-windows

alternative-solution-for-mac

Conclusion

We have explained how to manually export Gmail emails to PST file using the techniques described here. Manual techniques are straightforward, but they are not without their difficulties. As we can see, it has certain limits. As a result, I recommend that you utilize these methods for a limited amount of data. If you have a significant amount of data, you may use a third-party application to export Gmail emails to PST format.