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Backup G Suite Legacy Free Edition Before Suspension

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Written By John R. Crawford
Marco Devin
Approved By Marco Devin  
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Published On April 11th, 2022

Google is closing the G Suite Legacy free edition starting July 1, 2022 in favor of getting more Google Workspace paid customers. All legacy users will need to fill in their billing details and upgrade to a Workspace plan or they will risk account suspension and even termination.

Here, we will aware you of how to backup emails from the G Suite Legacy free edition and save costs for a lifetime. You can switch to other services like the standard Gmail account. As for how to migrate your mailbox data over to the webmail account, since Google has not covered it, we will cover it for you as well.

What Does it Mean?

It means that either you end up as a paid Google customer, or switch to other services. Although there is no fine statement on what will happen to the Youtube data, you can expect closing down of Mail, Meet, and calendars without any payment.

While the standard charges of Workspace account start with $5 per user per month, Google has assured some discounts as a “sorry” for this disruption.
automatic-solution
discount G Suite legacy free edition

Anyhow, we are here to discuss how you can backup your data and migrate to other services. We will be using the standard Gmail account as our destination, but you can replace it with other services like Yahoo, Outlook.com, etc.

Backup from G Suite Legacy Free Edition & Migrate to Other Services

With these steps, you will have your entire data in a Gmail account of your choice.

#1 Backup Your data using Google Takeout

The best way to get all your emails, contacts, calendars data is to use the free Google Takeout service. The process is as follows:

  1. Open the Takeout page on your browser and login with your G Suite Legacy free edition account: https://takeout.google.com/settings/takeout

go to google takeout

  1. Go the Select data to include section and click on “Deselect all”.
  2. Tick mark the data that you want to backup. We will focus on Mail, contacts, and calendar.

Tick mark the data

  1. For contacts, select CSV instead of vCard.

select CSV instead of vCard

  1. Click on Next Step button at the very end.
  2. Leave the default settings and click on Create export button

click on Create expor

  1. Wait for the export process to complete. You will get an email whenever it’s done so you can close this window.

Wait for the export process to complete

  1. Once you have the mail, open it and click on the Download button to download the G Suite Legacy free edition data.

click on the Download button

  1. You will receive a zip file. Extract it on your computer. The emails are in .mbox format, contacts in .csv format, and calendar in .ics format.
If instead of mail service, you wish to move your data to Microsoft Outlook, then read our Google Takeout to Outlook article.

#2 Install a free email client & import this data

We will be using Mozilla Thunderbird email client here. It will act as an intermediate to move your data to your preferred Gmail account.

For other accounts like Yahoo, Outlook.com, the procedure remains the same.

First, we will configure the Gmail account.

  1. Download, install and run Mozilla Thunderbird from its official site.
  2. You will get the Account setup window on its first run.
  3. Provide your name, Gmail account in which you want to migrate all your previous G Suite legacy free edition mailbox, and the password of that account. Then, click Continue.

Provide your name

  1. Make sure that IMAP is selected and then, click on Done.

click on Done

  1. Google will ask for double verification, so re-enter the details, then click on Allow button.

then click on Allow button

  1. Click on the Finish button.

Now, we will import the G Suite Free Legacy MBOX data to Thunderbird account.

  1. You will see two accounts on the Thunderbird screen left side.
  2. Select Local Folders and click on Account Settings on the top right corner.

click on Account Settings

  1. Select and copy the path (Ctrl+C) given in Local Directory (do not click on Browse.)

Select and copy the path

  1. Open it on your computer.

Open it on your computer

  1. Copy and paste your MBOX file that you received from Google Takeout in this location.
  2. Restart Thunderbird.
  3. You will see your G Suite Legacy Free Edition MBOX data under the Local folders section now.

see your G Suite Legacy Free Edition MBOX data

#3 Migrate the Legacy mailbox to standard Gmail account

Till now, we have imported the data and configured the required account. Now, we will migrate your G Suite legacy free edition emails.

  1. Select all the emails you want to migrate over to the new Gmail account.
  2. Right-click on it, and choose Copy to > [your email account] > Inbox.

choose Copy to

  1. Wait for all the emails to move. It may take a few hours depending on your mailbox size, net connection, and system configuration.
  2. Once everything is moved, open this Gmail account in a browser to ensure that all emails are successfully showing.
  3. You can choose to create labels and everything here as per your preference.
Note: To move your contacts and calendar files to Gmail, follow the steps given in the article: Google TakeOut to new account

#4 Either remove email client or keep using it – your choice

Now that your G Suite Legacy free edition data is migrated successfully, you have two viable options:

  1. Either, keep using free Thunderbird to manage your email account. You can even add more accounts and manage them all from here.
  2. Or, simply uninstall Thunderbird now that you data is successfully moved into the new Gmail account.

Regardless of what you choose to do, you always have a backup with you.

Note: Google Takeout lets you backup data received up until the moment you stated creating the archive. Any new data will not be automatically moved to the new account without any email redirection. So, update your new account id everywhere so as to replace the G Suite legacy free edition email service and not miss any new messages.

Summary – It’s a Long Process, But its Free

Keeping a backup copy of your data is always a good option. Especially with the G Suite Free Legacy service shutting down, it is of prime importance to take backup. With a healthy backup, you can always move to other services, saving you a hefty cost for a lifetime.

We hope that with our guide you will be able to move to a free service and keep scaling your business to a brighter future.