How Do I Downgrade Google Workspace to Gmail? – Complete Guide

March 31st, 2022 ~ G Suite / Google Workspace Tips ~ 4 Minutes Reading

Since you are here, you must be looking for a way to downgrade Google Workspace to Gmail. Your search ends here! In this article, we will explain how you can migrate emails from Google Workspace to Gmail manually.

Both the email clients are cloud-based services provided by Google. Google will discontinue the free G Suite Legacy edition on July 1, 2022, in order to focus on increasing paid Google Workspace subscribers. All legacy users must submit their billing information and upgrade to a workspace subscription.

Gmail is a free service. On the other hand, Google workspace is a paid service. Users face the major difference between Gmail and Google workspace accounts, which is the account cost pricing.

Many users choose Gmail to manage their personal data. Although most large organizations choose Google workspace to manage their business account data, The Google app provides you with several plans, like Basic, Business, and Enterprise.

Free method to Downgrade Google Workspace to Gmail

After a lot of searching, only one freeway is useful to migrate Google Workspace data to a Gmail account. Truly speaking, there is no direct way to downgrade Google Workspace to Gmail. To complete this task, you may have to follow many steps:

  1. Backup your Google Workspace data by using Google Takeout.
  2. Convert the resultant data to PST.
  3. Then, import your PST mailbox to Gmail via the GWMMO tool.

#1 Backup Google Workspace Account

Users use Google Takeout to downgrade emails from Google Workspace to Gmail. You can keep everything from your Google Workspace account. All the items are packed in .zip and .tgz file formats.

  • Firstly, login to your Google Workspace ID in Google Takeout.
  • Secondly, check the “Deselect All” option under “Select data to include”.
  • Then, choose the mail option and click on the Next tab.
  • Next, click the “Add to Drive” option from the delivery option.
  • Choose the .zip option from the file type option.
  • You can choose an archive file size (1GB, 2GB, 4GB, 10GB, or 50GB) based on your needs. Then press the Create Archive tab.
  • Lastly, start the process of backing up your Google Workspace account. Please wait.

#2 Convert Resultant Data into PST

In the above section, we explained how to upgrade Google workspace data into MBOX format. Google takeout emails are saved in MBOX format. There is no direct way to open an MBOX file without any application.

So, you read our second blog to find free tips to convert MBOX files into PST format.

#3 Migrate Google Workspace to Gmail via GWMMO Tool

GWMMO is software that allows Microsoft Outlook users to import current mail, calendar events, and personal contacts from a Microsoft Exchange account or from a PST file into any Google Workspace account.

After completing all of the steps, you will have a PST file that you can export to your Gmail account using the GWMMO tool. Follow these steps to upgrade Google Workspace data to Gmail:

  1. Firstly, download the GWMMO tool on your system.
  2. Secondly, enter your Gmail ID and password.

    enter Gmail ID to downgrade Google workspace to Gmail

  3. Thirdly, scroll down and click the Allow button to migrate your Google Workspace account to Gmail.

    click to allow migrate Google workspace to Gmail

  4. Under “Select a Microsoft Outlook user profile or PST to migrate,” choose “From PST File(s).”

    choose PST option

  5. Then, choose the PST files from where you saved them on your system.

    select PST file from the local system

  6. The GWMMO tool shows all the selected PST files on the panel.

    upgrade Google workspace to Gmail

  7. Select the items that you want to migrate into Gmail, like calendars, contacts, and email messages.

    select items to migrate into Gmail

  8. After hitting the Migrate button, the process will start on the screen.

    live process

  9. Wait a while… After completing the process, it will show you a message that says “migration successfully”.

    migration complete message

  10. After that, go to the Gmail account and see on the left side your PST file will migarte on Gmail .

    upgrade Google Workspace data into Gmail

Limitations of manual method

  1. lengthy and time-consuming process.
  2. If you skip any step, it will show your error.
  3. It is not easy for non-technical users.
  4. Have patients while taking backup from Google takeout.

Conclusion

We have explained every possible way to downgrade Google Workspace to a Gmail account. Manual techniques are simple, but you need to attempt many steps. As we can see, it has certain limits. If you have a lot of data and want to find a direct solution, then you may use a third-party application to save your data.